Office Assistant - Entry level

 Tristate Tree Service is seeking a dependable and organized Office Assistant to keep our day-to-day operations running smoothly behind the scenes so our crews can focus on what they do best. 

JOB OVERVIEW

Perfect entry-level opportunity for someone with strong computer skills and mechanical interest. This role requires excellent digital organization skills, ability to learn fleet management software, and aptitude for understanding organization systems. We'll train you on industry knowledge - we need your tech skills and fresh perspective.

KEY RESPONSIBILITIES

Office Management
 
• Scan, file, and organize all incoming paper documents

• Prepare weekly checks for review

• Handle incoming and outgoing mail

• Deposit checks and run cash to the bank

Office Upkeep

• Coordinate vendors for office maintenance needs

• Supply runs as needed

• Keep office clean and common areas organized

Digital Inventory Management

• Master Fleetio fleet management software for parts tracking and work orders

• Maintain digital inventory databases for all equipment

• Generate reports, analyze usage trends, identify cost savings

• Research parts online and compare vendor pricing

• Implement QR code or barcode tracking systems

Equipment & Parts Control

• Maintain parts inventory and order for scheduled services

• Manage saw inventory - track repairs, tag equipment, coordinate service

• Control secured storage areas and implement accountability

Technical Coordination

• Learn equipment specifications to order correct parts

• Process warranty claims and track online

• Schedule equipment inspections and maintain digital records

• Pick up emergency parts and handle urgent supply runs

• Call shops for pricing and availability on outsourced repairs

Systems Development

• Maintain tracking systems for equipment and inventory

• Suggest improvements to existing procedures

QUALIFICATIONS

Required

• High school diploma or technical school

• Strong computer skills - Excel proficiency required

• Quick learner with mechanical aptitude

• Detail-oriented with excellent organizational skills

• Valid driver's license with clean record

Ideal Candidate

• Looking to start career in equipment management

• Comfortable learning new software systems quickly

• Detail-oriented with ability to follow established procedures

• Proactive in suggesting improvements to existing systems

Pre-Employment Requirements: This position requires successful completion of pre-employment screening, including but not limited to: background verification, and motor vehicle record review. Employment is contingent upon satisfactory results of all required screenings. Candidates unable to meet these requirements should not apply.

COMPENSATION AND BENEFITS

• Entry-level hourly wage with advancement potential

• 401(k), health/dental/vision, life insurance, PTO

• Monday-Friday schedule - no weekends

ABOUT TRI-STATE TREE SERVICE

For over 30 years, Tri-State Tree Service has been excellence in tree service, serving Pensacola, FL. As a TCIA-accredited company, we're among the elite—less than 1% achieve this certification.

Ready to bring your tech skills to the tree care industry? Apply today!

*All offers of employment are conditional pending satisfactory completion of required pre-employment screenings in accordance with company policy and applicable law.